Track Employee Attendance Anytime, Anywhere
Track Employee Attendance Anytime,
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By: Lynn Craska
Even in a technically advanced world, a vast majority of companies are still using a time tracking system that relies on handwritten paper time cards. This traditional payroll process requires people to manually count the number of hours for each day, each pay period, and each employee. Collecting time cards from multiple job sites, trying to decipher illegible handwritten cards, and calculating employee work hours isn't a simple process, especially in the construction industry. It can be a slow system that's prone to error and a real time-waster for business owners, job foremen, or payroll personnel.
Handwritten time cards are based on the honor system. There are times when a construction foreman arrives at a job site at the beginning of the day or end of the day, and no workers are on site. Yet, when handwritten time cards are collected at the end of the week, the workers recorded perfect attendance �C on time every morning and on site until the ��whistle blows�� at the end of the day. It��s not necessarily saying that the workers are intentionally being dishonest. It may just be a matter of bad memories and scrambling to complete a time card at the end of the week, filling in each day��s start time and end time based on what they remember. They may have arrived at 7: 45AM on Monday, but filled in 7: 30AM on the time card. Over time, 15 minutes here or there can amount to thousands of dollars lost at the end of the year for business owners.
A study published in the American Payroll Association's PAYTECH Magazine reported that the human-error rate associated with manual calculation ranges between 1% and 8% of gross payroll. Plus,
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A handwritten time card system's hidden costs include human errors and employee time and supplies, which can add up fast and far exceed the cost of an updated system. By implementing a mobile automated time and attendance system, businesses will realize a dramatic difference.
The latest systems on the market are password-protected and feature restricted user levels for payroll administrators, which means employees can't alter their hours as they can with a pen or pencil. A paper-based system utilizes a rack to hold the time cards. These open racks, typically placed near the time clocks, allow confidential information on the cards to be viewed by unauthorized personnel, and also present the opportunity for alterations to be made to the cards. In addition, these types of racks are not suitable for outdoor locations such as construction sites where paper cards can be lost or easily damaged.
Are you completely fed up with heading back out to several job sites to gather time cards, and then having to second-guess inaccurate and sloppy handwritten cards? It��s time you take a look at the advantages of using TimeTrax Mobile from Pyramid Technologies��
Practical
If you need to track your employees�� time at various locations, then a mobile system is the most practical solution. A system like TimeTrax Mobile lets you manage your workforce on the go. Weighing only 5 lbs., the unit is fully battery operated featuring a powerful Ni-Cd battery that lasts for 7 days or 4000 punches before recharging is necessary. For added convenience, an optional car charger is available.
Flexible
There is no need for permanent cable installation or wall mounting with TimeTrax Mobile. The portable unit allows for flexible placement at any location. Its easy plug-and-play installation allows your company to grow from a single terminal to a multi-terminal system. It can accommodate 50 employees (upgradeable to 9999). It features variable pay rates and pay periods, along with optional unlimited departments or jobs. In addition, TimeTrax Mobile has a numeric keypad for manually entering employee identification numbers. The keypad allows for easy job transferring,
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Accurate
With TimeTrax Mobile, times are recorded exactly and automatically with the swipe of a badge. The system calculates weekly/bi-weekly/semi-monthly/monthly payroll. It features full point & click,
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Durable
Perfect for outdoor, harsh conditions, the TimeTrax Mobile is housed in a sturdy, foam-lined, water-resistant plastic case. It comes with a 1-yr. warranty with free product replacement and 90-days of free software support.
Affordable
Using a system like TimeTrax Mobile will increase accuracy and cut hours from your payroll process each week. The affordable system pays for itself in no time since it eliminates unnecessary extra costs. TimeTrax Mobile is the ideal solution for the construction industry where workers regularly visit multiple job sites. It can also serve as a valuable forecasting tool for businesses. By running reports at the end of the month, or end of the year, contractors can see how much time was spent on certain projects and plan future job estimates for clients.
With easy, accurate time and attendance tracking where and when you need it, TimeTrax Mobile is the right choice for your on-the-go workforce.
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